A complete sales system for health & wellness practices

A patient calls. They're excited. They hang up — and immediately start lookup-searching the price, the side effects, the reviews. By the time their excitement cools to anxiety, they've talked themselves out of booking.

30% of med-spa bookings die between the call and the appointment.¹ At worst, that's $150,000 a year lost to a leak the front desk never sees.

WebDevAuto is the complete sales system that catches the call live, books with a deposit, and runs the nurture — engineered for med spas, dental practices, chiropractic offices, and wellness clinics.

Calculate what missed bookings cost you

Where health & wellness practices actually lose patients

Three leaks cost most practices more revenue than any marketing problem:

30%¹
of med-spa bookings die between the call and the appointment
patient excitement transitions to lookup-driven anxiety the moment they hang up
up to 50%²
no-show rate in outpatient mental health
dental sits at 11–15%; "good" practices keep it below 10%
28.4%³
of patients no-show because they forgot
single-channel reminders aren't enough — deposit-on-booking is the only consistent fix
$150K/yr¹
worst-case revenue loss for a med spa
no-shows + lost bookings combined, before counting patients who never made it past the call

Every one of these is a software problem with a software fix.

What does the leak look like at your practice?

Plug in your average ticket, weekly call volume, and rough miss rate. The Missed-Call Cost Calculator returns a real dollar figure in 60 seconds.

Open the Calculator

Alex answers every call. 24/7.

When a patient calls during business hours and your front desk is mid-checkout, Alex picks up on the first ring.

Alex isn't a recording or an IVR tree. He runs a structured intake conversation:

▸Asks what the patient is calling about ("Botox? First-time consult? Follow-up on a recent treatment?")
▸Captures lead context — treatment interest, urgency, insurance situation, referral source
▸Books the consult or appointment directly into your calendar
▸Logs a call summary into your CRM so the human team can pick up warm

HIPAA-aware deployment available for medical practices. Voice transcripts are encrypted at rest, PHI handling follows BAA-compliant routing, and call recordings can be configured to expire on a schedule that matches your compliance posture.

Learn more about Alex

A website that books — not just looks pretty

Your website is the highest-volume salesperson in your practice. For health & wellness, it's also the trust-builder that decides whether a curious patient becomes a booked consult.

WebDevAuto sites for health & wellness are engineered to:

▸Load in under 2 seconds — Google's Core Web Vitals research shows mobile users abandon sites that take longer
▸Showcase before/after work — high-conversion gallery patterns tuned for aesthetic and treatment-driven verticals
▸Capture every lead — forms, click-to-call, instant booking, all routed to the same CRM
▸Rank locally — technical SEO done right, so when someone searches "med spa near me" or "Invisalign provider [city]" you actually appear

See the website product

The 30-second SMS rescue + deposit-on-booking

Two leaks, two fixes, one system.

Missed-call rescue. Within 30 seconds of any unanswered call, our system fires off a personalized SMS:

"Hi — sorry I missed you. I'm with another patient right now. Were you calling about a consult? I can text you back shortly or book you in directly."

Deposit-on-booking. For practices with chronic no-show rates (med spas, mental health, high-ticket dental), card-on-file deposit at booking eliminates 70%+ of no-shows. Stripe-integrated, refundable per your policy, fully automated.

How missed-call automation works

Every patient, every channel, in one place

A unified inbox that pulls in calls, texts, emails, web form submissions, and Google Business profile messages. No more inquiries sitting in someone's personal email for three days.

Each lead is automatically:

▸Tagged by treatment interest and source
▸Prioritized (consult > rebook > inquiry)
▸Routed to the right provider or coordinator
▸Scheduled for nurture if they don't book immediately

PHI handling is BAA-compliant for medical practices. SMS/email content is configurable so PHI never crosses unencrypted channels by default.

Lead Finder — for practices ready to grow beyond word of mouth

Available as a Custom Engineering add-on for Growth System customers. Lead Finder is our proprietary local prospecting engine — but it's not turnkey for healthcare.

Every health & wellness deployment includes:

▸A discovery call to map your ideal patient profile, service area, and treatment focus
▸A custom-tuned outbound campaign — "first-time Botox in [city]" looks nothing like "second-opinion dental implants in [city]"
▸Compliance scaffolding — DNC, CAN-SPAM, state-by-state outbound rules, and any vertical-specific regulatory posture (e.g., HIPAA marketing rules)
▸Direct integration with your CRM so warm prospects flow into the same inbox as your inbound leads

Lead Finder details

Tuned for health & wellness specialties

Our system is configured per specialty — different intake scripts, different treatment-aware booking flows, different follow-up cadences:

Med spas
Deep dive
treatment-aware intake, consult booking with deposit, before/after gallery, post-treatment care nurture
Dental practices
appointment-type routing, insurance-question handling, recall/recare automation
Chiropractic
package-based booking, recurring adjustment scheduling, payment plan integration
Physical therapy
referral intake, insurance verification handoff, treatment-plan rebooking
Mental health
confidential intake (HIPAA-aware), waitlist-aware scheduling, no-show recovery cadence

We also serve naturopaths, acupuncturists, IV therapy clinics, and other allied wellness specialties — these often need custom tuning beyond the templates above.

Why this isn't Mindbody or Boulevard

You've probably heard of Mindbody, Boulevard, Pabau, or Weave (in dental). They're operations and EMR software — booking calendars, patient charts, reminders, payment processing. They're built around managing the practice after the patient is on your books.

WebDevAuto is built around getting patients in the first place — and converting the ones who reach out. We're the lead-capture and conversion layer those tools assume you've already solved.

Use us alongside Mindbody or Boulevard if you have booking and EMR you like. Or use us instead, if their booking-marketplace fees and patient-list lock-in have started to bother you.

	Mindbody / Boulevard / Pabau / Weave	WebDevAuto
What it does	Manages your booking calendar, EMR, and operations	Gets you patients and converts the ones who call
Best for	Practices with established patient flow + ops tooling needs	Practices losing bookings to slow follow-up + no-shows
Where it fits	After the patient is on your books	Before the patient becomes a patient

Too clinical for Mindbody? Too patient-focused for generic CRMs? We're built for the in-between.

Pricing built around where you are

For most practices with steady inbound flow, Growth System is the right starting point — Alex AI voice agent (HIPAA-aware), AI lead qualification, missed-call automation, deposit-on-booking, and CRM where the immediate ROI lives.

Foundation Build works for solo providers replacing a stale website first. For multi-location practices or high-volume specialties that need a dedicated voice agent with custom call flows or Lead Finder for outbound prospecting, talk to us about a Custom Engineering build.

Engagement

Engagement Tiers

Two productized tiers built around the standard infrastructure. Custom engineering for everything else. Setup is one-time; monthly covers hosting, maintenance, and the systems running 24/7.

Not sure which tier fits? Run a diagnostic on your current site first.

Foundation Build

The Site Layer, engineered to standard. Every default a serious business needs from day one.

Setup$1,500

or $750 + $250/mo × 3

Monthly$99 /mo

Site Layer — custom build (up to 7 pages)
Mobile-first, sub-2s load
Engineered lead capture + routing
Discovery Layer — technical SEO + schema
Logo design
Google Business Profile sync
Hosting, monitoring, ongoing maintenance

Solo operators or new businesses replacing a template or freelancer site. Foundation done right, the first time.

Growth System

The full operational stack. Every layer of the architecture — Site, Operations, Discovery, Intelligence, and Conversational — working as one system.

Setup$2,999

or 3 × $1,000 monthly

Monthly$499 /mo

Everything in Foundation
Operations Layer — CRM + unified inbox
- Custom-built AI SMS/email chat agent — up to 10,000 texts/emails per month
- Customer database, pipelines, and lifecycle automation
- Advanced business metrics + reporting
Workflow automation, end-to-end
- Real-time calendar & appointment scheduling
- Optimized reminders / to-do list
- In-app customer invoicing with payment processing
- Employee job assignments & task organization
- Inbound customer support requests
Discovery Layer — SEO, GEO, AEO, AIO
- Search engine optimization
- Google engine optimization
- Answer engine optimization
- AI optimization
Conversational Layer — Alex AI Voice Agent included
- Live inbound call answering, qualifying, and booking
- 500 minutes/mo included, then $99 per 100 min
- Industry-tuned conversation flows

$500k–$3M revenue businesses. You have leads coming in but ops can't keep up. Time to compound, not patch.

Custom Engineering

When off-the-shelf can't do what your business actually does.

The productized tiers ship every default a serious business needs. When you need more, we scope it as a custom engagement. Ranges below reflect real project variance — every build is scoped, quoted, and contracted before code is written.

Build

Build Range

Operate

3D Product Configurator

Interactive 3D rendering, real-time pricing, fulfillment handoff.

Build:$5,000 – $18,000

Operate:$200 – $600/mo

Inventory & Fulfillment System

Multi-location stock, supplier triggers, real-time sync.

Build:$6,000 – $25,000

Operate:$250 – $800/mo

AI Document Pipeline

Ingest documents, extract structured data, route to systems.

Build:$4,500 – $18,000

Operate:$250 – $750/mo

Integration Middleware

Bridge systems off-the-shelf doesn't connect (Shopify ↔ ERP ↔ QBO).

Build:$3,500 – $15,000

Operate:$150 – $500/mo

Custom Mobile App

Native or React Native — companion apps or standalone mobile products.

Build:$15,000 – $60,000

Operate:$400 – $1,500/mo

Marketplace Platform

Two-sided builds: vendor onboarding, transactional infra, dispute flows.

Build:$20,000 – $80,000

Operate:$500 – $2,500/mo

Custom AI Agent

Domain-trained AI for your team or your customers — beyond voice.

Build:$6,000 – $25,000

Operate:$300 – $1,500/mo

Full Custom App / SaaS

End-to-end product engineering — from spec to deployed platform.

Build:$15,000 – $80,000+

Operate:$500 – $3,000/mo

Building something not on this list? Most of our engagements aren't. Tell us what you need; we'll spec it.

Free Calculator

See what missed calls cost you

Multi-location practice or DSO with 10+ offices? We build dedicated systems with custom logic.

Two ways to start

Engineering Diagnostic

We'll review your current site, identify the conversion leaks specific to your specialty, and email you a 30+ point report.

Missed-Call Cost Calculator

Plug in your average ticket, call volume, and miss rate. See in 60 seconds what you're leaving on the table every month.